Privacy Policy

Introduction

Your privacy matters to me.

As a celebrant, I am trusted with personal information and often with important life stories. I am committed to treating that information with care, respect and confidentiality.

This Privacy Policy explains what information I collect, why I collect it, how it is used, and the choices available to you.

This policy applies to all services provided by Karen Morrill Celebrant, including:

• Legal wedding ceremonies

• Elopements

• Vow renewals

• Naming ceremonies

• Funeral and celebration of life ceremonies

Who is responsible for your information?

Karen Morrill Celebrant is responsible for the personal information collected through this website and during the delivery of celebrant services.

Email:hello@karenmorrillcelebrant.co.uk

What information do I collect?

Depending on the service you request, I may collect:

Contact information

• Names

• Postal addresses

• Email addresses

• Telephone numbers

Ceremony information

• Ceremony date and location

• Information required to prepare your ceremony

• Details of family members, friends and other participants

• Personal stories and memories you choose to share

Legal wedding information

For legal weddings, I may collect information required to fulfil my responsibilities as an authorised celebrant under Scottish marriage legislation.

Sensitive information

Some clients choose to share information relating to:

• Religious or spiritual beliefs

• Health conditions

• Accessibility requirements

• Family circumstances

• Bereavement experiences

• Cultural traditions

• Other personal matters relevant to their ceremony

I will only use this information where it is necessary to prepare and deliver your ceremony.

Why do I collect this information?

Depending on the service I provide, I process personal information because:

• it is necessary to respond to your enquiry or fulfil our agreement

• I have a legal obligation (for example, in relation to legal marriage documentation)

• you have given your consent (for example, where you agree that I may use photographs for promotional purposes)

I collect personal information to:

• Respond to enquiries

• Arrange meetings and consultations

• Prepare and deliver your ceremony

• Fulfil legal obligations relating to marriages

• Manage bookings and payments

• Communicate with you about your ceremony

• Maintain business records

• Improve my services

I do not sell personal information to anyone.

How is your information used?

Your information is used only for purposes connected with your enquiry, booking or ceremony.

For example:

• Creating ceremony scripts

• Preparing legal wedding documentation

• Contacting you about arrangements

• Coordinating with venues or suppliers where you have asked me to do so

• Managing invoices and business records

Who might I share your information with?

Your information will not normally be shared with third parties unless:

• You have asked me to do so

• It is necessary for the delivery of your ceremony

• I am required to do so by law

Examples may include:

• TLC Faith

• National Records of Scotland

• Local registration services

• Professional advisers, such as my accountant, where appropriate

Where information is shared, only the minimum necessary information will be provided.

Photography

Photographs are personal data.

I will only use photographs for promotional purposes where I have your permission.

You may withdraw this permission at any time for future use. Existing printed materials or social media posts produced before consent is withdrawn may remain in circulation where it is not reasonably practicable to remove them.

Marketing

I will not send marketing emails, newsletters or promotional communications unless you have chosen to receive them.

You can unsubscribe at any time.

How long do I keep information?

I keep personal information only for as long as necessary.

Different types of information are retained for different periods depending on legal, contractual and business requirements.

Further details are available in my Data Retention Policy.

When information is no longer required, it is securely deleted or destroyed.

How is information stored?

Information may be stored:

• In secure electronic files

• In password-protected systems

• In secure cloud storage services

• In limited paper records where necessary

Reasonable security measures are used to protect personal information from loss, misuse or unauthorised access.

Your rights

Under UK GDPR, you have rights regarding your personal information.

These include the right to:

• Request access to information held about you

• Request correction of inaccurate information

• Request deletion of information in certain circumstances

• Restrict or object to certain processing activities

• Withdraw consent where consent is being relied upon

If you wish to exercise any of these rights, please contact me.

Data Protection Complaints

If you have concerns about how your personal information has been handled, please contact me in writing at:

hello@karenmorrillcelebrant.co.uk

I will acknowledge your concern and investigate it promptly in accordance with my Data Protection Complaints Procedure.

If you remain dissatisfied, you have the right to contact the Information Commissioner's Office (ICO).

Website and Cookies

This website uses cookies and similar technologies to help it function properly, remember your preferences and understand how visitors use the site.

You can choose whether to accept non-essential cookies using the cookie banner displayed when you first visit the website.

Please see my Cookie Policy for full details of the cookies used and how you can manage your preferences.

Changes to this Policy

This Privacy Policy may be updated from time to time.

The latest version will always be available on this website.

Contact

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Karen Morrill Celebrant
Email: hello@karenmorrillcelebrant.co.uk

Love • Life • Legacy